Every project, every stage fee,
on one console.
You don’t pour the concrete — you make sure it gets poured on time, on budget, to spec. Run the whole portfolio of mandates on a single system where the programme, the certified RA bill, the budget-versus-actual, the stage fee, and the owner’s monthly report all draw from the same numbers — instead of fifteen project folders, a billing spreadsheet, and a drawer of superseded drawings.
Built for PMC and PMO firms, owner’s engineers, EPC programme managers, and the architecture and infrastructure consultancies that supervise execution for someone else.
A consultancy sits between the client and the contractors — supervising work, measuring and certifying RA bills, holding the programme to its dates, guarding the drawing and RFI trail, and getting paid in stages against a fee agreement. The work is spread across many sites at once, the deliverable is oversight rather than material, and the billing rarely lines up with the calendar. Garuda treats your firm the way it actually runs — a portfolio of mandates, each with its own WBS, fee schedule, team, and paper trail — instead of forcing you into a single-project, material-heavy ERP built for the contractor you are supervising.
The modules a consultancy
actually runs on.
Project record & mandate
One file per mandate carries the whole relationship — client and owner details, the signed fee agreement and its scope, the appointed team, the contractors and sub-consultants engaged on it, and every drawing, bill, and report raised against it. Because the project record links the client to its fee schedule, its WBS, and its document register, a partner opens one file and sees the programme, the money owed, and the paper trail together — not three disconnected systems that have to be reconciled by hand.
WBS, scheduling & milestones
Break each project into a work-breakdown structure — phases, packages, activities — with planned start and finish dates, dependencies, and the milestones that gate a stage fee. The baseline programme sits alongside actual progress, so a slipped activity shows its knock-on effect on the critical path and the milestone date. Re-baseline with a logged reason when the client approves an extension, and keep every revision so the programme history stands up in a delay claim.
Cost & budget control
Hold the sanctioned project cost as a budget against BOQ heads, then track committed value (awarded contracts and POs), certified value (work done and recommended for payment), and forecast cost-to-complete — so the variance against budget is a live number, not a year-end surprise. Variation orders and rate revisions update the forecast with an approval note, and the owner sees exactly where the project stands against its sanction at any point.
Contractor & vendor coordination
Register every contractor, sub-consultant, and supplier on a project with their contract value, scope, and rate schedule. Run the RA-bill cycle properly — the contractor claims, the site team measures, the quantities are checked against the BOQ, and only the certified amount is recommended to the client. Retention held, recoveries, advances, and TDS under Section 194C are computed on each certificate, so the trail from measured quantity to certified rupee is clean and auditable.
Quality & inspection checklists
Configure stage-wise inspection and test plans — pour cards, checklists, material approvals, hold points — and raise them from a tablet at site. A failed check opens a non-conformance report (NCR) that the contractor must close before the next stage is cleared, with photos, the responsible party, and the closure date all logged. The quality record links straight to the activity it gates, so no milestone is certified complete while an open NCR sits against it.
Document control & RFIs
A versioned register for drawings, specifications, RFIs, site instructions, and approvals — every document stamped with its revision, status, and the transmittal that issued it. The current revision is always obvious, so nobody works off a superseded drawing, and each RFI carries the question, the discipline, the date raised, and the response with its turnaround clock. Searchable by project and discipline, with a complete issue history behind every sheet for when a dispute turns on who knew what, when.
Progress monitoring & dashboards
One portfolio dashboard across every mandate, each project in a red–amber–green view against its programme, budget, and milestones — so a partner running fifteen projects sees the two that need attention this week without opening fifteen files. Site progress is captured with a daily progress report and photographs, physical percentage rolls up to the WBS, and overdue activities, at-risk milestones, and budget overruns surface automatically instead of being noticed at the monthly meeting.
Stage & retainer billing with GST
Capture each client’s fee agreement as a schedule — fixed lump-sum stages, percentage-of-project-cost slabs, or a monthly retainer — and the system flags the fee invoice the moment a milestone is certified complete. Consultancy is a service, so it bills under SAC 9983 at 18% with place-of-supply handled correctly (IGST for out-of-state clients, CGST+SGST within the state), reverse charge applied on the inward services that attract it, and an e-invoice raised on the IRP with the IRN and QR once you cross the turnover threshold — the receivable tracked against the agreed schedule with ageing on every outstanding stage.
Timesheets & resource utilisation
Engineers and project staff log hours against project, stage, and activity from web or mobile. Compare logged effort against the fee earned to see which mandates are profitable and which are bleeding hours, feed billable time straight into time-and-material invoices, and tie payroll — with EPF, ESI, Professional Tax, and TDS on salary under Section 192 — to the same effort the project is being billed for. Utilisation reports show who is over-loaded and who is free for the next bid.
Client & team communication
Every transmittal, RFI response, NCR, minutes-of-meeting, and progress note is logged against the project and pushed to the client and the contractor through email and app with delivery status, so “we never received the instruction” stops being an argument. Schedule site and review meetings, circulate the agenda, and capture action items with owners and due dates that carry into the next meeting — a single, time-stamped record of every decision taken across the mandate.
Owner reporting, certification & books
Generate the monthly progress report, the certified-payment recommendation, and the programme update from the data you are already maintaining — no rekeying into a separate deck. Each report carries the project’s current stage status, the budget-versus-actual position, the activities certified that period, the open RFIs and NCRs, and the cash position on contractor certificates, so the owner sees one consistent picture every month. On the same books, your own fee invoices, contractor payment recommendations, TDS deducted and remitted, and GST output (with GSTR-1 and GSTR-3B figures drawn straight from posted invoices) all reconcile — one ledger for the firm, audit-ready, with every certificate and report traceable to source.
A short tour through
a portfolio on Garuda.
Product tour · placeholder footage
A consultancy’s product is oversight — so the software has to make the whole portfolio visible, get the stage fee out the day it is earned, and keep every drawing, certificate, and report where an auditor can find it.
Portfolio view across every active mandate
Spreadsheets to track stage-fee receivables
9983 consultancy at 18% billed with e-invoice
Milestones certified with an open NCR against them
See your portfolio
running in five minutes.
The live demo is a real PMC tenant, pre-loaded with a sample portfolio — a WBS and programme, a fee schedule, certified RA bills, a document register, and a monthly owner report. Click in, certify a milestone, raise a stage fee, walk the dashboards — no sign-up. Then write to us about your firm’s fee structures and reporting templates.