From BOQ to RA bill,
on one ledger.
Run the whole contract — estimate to final account — on a single system where every BOQ rate, material indent, subcontractor bill, measured quantity, and retention amount posts against the same project. No more reconciling the site measurement book against the accountant’s Tally, or a vendor’s ledger against a stack of delivery challans.
Built for the firms that wire, pipe, cool, and protect the building — HVAC, electrical, plumbing & fire-fighting contractors, and the turnkey MEP houses that take all four together.
If you tender against a consultant’s BOQ, buy ducting and cable and pipe from a dozen vendors, sublet erection to labour contractors, raise running-account bills off a joint measurement, hold retention and security deposits, hand over after testing and commissioning, and then sign an AMC for the same plant — while a works-contract GST return and a site labour muster wait at month-end — this is the system that holds all of it together. One project, every cost head, one set of numbers everyone trusts.
The modules an Indian MEP firm
actually runs on.
The project — one file, every cost
One file per project carries the client and consultant, the work order with its agreement value and timeline, the discipline split across HVAC, electrical, plumbing and fire, and the linked chain of indents, POs, subcontractor bills, RA bills, and retention. Because every transaction posts against the project, the estimated-versus-actual cost, committed spend, and net receivable are live at any moment — not a month-end guess. Sites, towers, and phases nest under the same file so a campus contract reads as one P&L, not twenty spreadsheets.
BOQ & estimation
Import the consultant’s bill of quantities and build each line from a rate analysis — material, labour, equipment, wastage, overhead, and margin — for HVAC, electrical, plumbing, and fire-fighting items alike. Maintain an item library of duct kg-rates, cable runs, GI/CPVC pipe, sprinkler heads, and DG sets so the next tender is built in hours, not nights. Submit a priced BOQ, lock the awarded rates as the contract baseline, and every later indent and bill measures against it.
Design, shop drawings & submittals
Track every shop drawing, equipment submittal, and material approval through its revisions — submitted, returned with comments, approved-for-construction — with the consultant’s sign-off date on record. A drawing register links each sheet to the BOQ items it covers, so site never installs against a superseded revision, and an RFI log keeps queries and their answers attached to the project instead of buried in email threads.
Procurement, vendors & e-way bill
Raise a site indent against the BOQ, float an RFQ to approved vendors, compare quotes on a landed-cost basis, and convert the winner into a purchase order in one flow. Goods-receipt against the PO and the supplier’s GST invoice, capture input tax credit with the correct HSN, and reconcile what the vendor filed in GSTR-2B before you pay. Inward e-way bills and delivery challans attach to the GRN, so the material that reached site and the material that was billed are always the same number.
Site stores, issues & equipment
Run a store per site with stock of pipe, cable, fittings, and consumables; issue material against a work front and watch consumption measure up against the BOQ allowance. Transfer surplus between sites instead of re-buying, track owned and hired plant — cranes, welding sets, DG sets, scaffolding — with hire rates, returns, and idle-day cost, and flag tools issued to a subcontractor so they come back. Stock value reconciles to the project ledger, not a separate register.
Subcontractor management
Award erection and labour packages to subcontractors on their own back-to-back BOQ rates, then bill them exactly as the main contract bills you — running-account certificates off a joint measurement, retention held, advances and material-on-account recovered. The system applies TDS under Section 194C and, where the subcontractor is unregistered, raises the reverse-charge GST self-invoice automatically. Each sub-vendor’s ledger shows certified, paid, retained, and recoverable at a glance, so a labour contractor’s claim is settled on facts, not arguments.
Site execution & progress
Plan the works against milestones and a BOQ-linked schedule, then capture daily progress, manpower deployed, and a site diary with photos from a phone on site. Physical completion per item rolls up to a percentage-complete and an earned-value view, so the project manager sees slippage in days, not at the next review meeting. Snag lists, hindrance registers, and material-shortage flags keep the reasons for a delay on record — useful when an extension-of-time claim has to be defended.
RA / progress billing with measurement
Record measurements in a digital measurement book against each BOQ item, and let the system raise the running-account bill — this bill less previous bills, with retention and any mobilisation-advance recovery applied per the contract. Track certified-versus-claimed where the client’s engineer trims a quantity, hold price-variation and extra-item claims separately, and carry the cumulative position into the next RA without re-keying. The final bill closes the contract with retention release and the as-built measurement intact.
Works-contract GST & RCM
MEP supply-and-install is a works contract — a service under SAC 9954, taxed at 18% (or the concessional rate where a project qualifies) on the gross RA value, not split into goods and labour. Every RA bill raises a compliant tax invoice, generates the e-invoice IRN once you cross the turnover threshold, and posts output tax to the return. Reverse charge on unregistered sub-labour, security services, and goods transport is computed and self-invoiced, and input credit on materials nets off — so GSTR-1, GSTR-3B, and the books reconcile from the same project ledger.
Testing, commissioning & handover
Drive the close-out through pre-commissioning checklists, balancing and pressure-test records, and equipment test certificates — duct leakage, hydro-test, insulation resistance, sprinkler flow — all attached to the project. Issue the snag-cleared completion certificate, hand over O&M manuals, warranty cards, and the as-built drawing set, and trigger retention release and the defect-liability-period clock from the same event, so nothing about the handover lives only in someone’s inbox.
AMC & service contracts
Turn the handed-over plant into a recurring AMC — comprehensive or non-comprehensive — with an asset register of chillers, AHUs, panels, pumps, and fire systems under warranty or contract. Schedule preventive-maintenance visits, dispatch a technician with a checklist, log breakdown complaints against SLA response times, and raise the periodic AMC invoice with the right SAC. Spares consumed pull from stock and ITC, so the service business reads its own margin instead of leaking into project cost.
Labour payroll, statutory & project costing
Capture the site muster — own staff on monthly pay and daily-wage labour on a register — and run payroll with EPF, ESI, and Professional Tax to current slabs, TDS on salary under Section 192, and the labour-cess works contracts attract, with payslips and the EPF ECR and ESI return files coming out ready to upload. Bonus, overtime, and gang-rate piece-work post against the work front they were spent on, and salary lands straight in the GL. With material, subcontractor, plant, and labour all costed back to the project, the estimated-versus-actual margin per contract — and the firm’s true profit after retention and GST — reconciles to one set of accounts.
A short tour through
a contract on Garuda.
Product tour · placeholder footage
One ledger means the project manager, the QS, and the partner are all looking at the same number — on award day, on RA-bill day, on handover day, and every day in between.
Project file linking BOQ, procurement, billing & labour
Works-contract GST & RCM on every RA bill
Digital measurement book driving certified billing
Re-keying between site, stores & accounts
See your BOQ raise an
RA bill in five minutes.
The live demo is a real MEP contractor tenant, pre-loaded with a priced BOQ, vendors, a site store, a subcontractor package, and a measurement book. Click in, raise an indent, measure a work front, certify a running-account bill with retention held — no sign-up. Then write to us about your contracts.