Booking to POD to invoice,
on one ledger.
Run the whole transport office — LR booking to freight realisation — on a single system where the trip sheet, the e-way bill, the GST invoice, the driver bhatta, and the broker hire bill all post to the same books. No more reconciling the booking register against the accountant’s Tally, or chasing a POD across three WhatsApp groups before a bill can go out.
Built for fleet owners, transport contractors, parcel and part-load networks, and 3PLs that run their own trucks and hire market lorries besides.
If you book consignments and cut LRs all day, juggle full-truck-load and part-load on the same route, settle driver bhatta and diesel against trip sheets, raise broker hire challans when your own fleet is full, generate e-way bills at the loading point, and still have to put out a GST invoice the consignor’s accounts department will pass the first time — while keeping fitness, permit, and insurance from lapsing at a check-post — this is the system that holds all of it together. One office, many branches, one set of numbers everyone trusts.
The modules a transport office
actually runs on.
Consignment & LR booking
The consignment note is the spine of the whole operation, so it carries everything once — consignor and consignee with GSTIN, from and to station, goods description with HSN, packages, actual and charged weight, declared value, and the freight basis (per tonne, per article, per trip, or per km). Mark it to-pay, paid, or to-be-billed at booking, and the same LR flows straight into the e-way bill, the trip sheet, and the freight invoice — no re-keying the consignee’s details into a second screen.
Fleet & vehicle master
A register for every truck, trailer, and tempo — RC, chassis and engine number, owned or attached, GVW and capacity, axle configuration — with fitness, national and state permit, insurance, PUC, and FASTag all date-tracked. Expiry alerts fire weeks before a document lapses, so a truck is never grounded at a check-post for a missing fitness certificate. Attached and own vehicles sit in one master, each tagged to its owner ledger for hire settlement.
Trip & route planning
Build a trip from one or many LRs — single drop or multi-point, FTL or consolidated part-load — and assign the vehicle, driver, and route. Define standard routes with distance, expected transit time, and toll, so a trip carries a costed plan before the wheels turn. Live status moves from loaded to in transit to delivered, the booking desk and the consignor see the same truth, and a delayed truck surfaces on a board instead of in a phone call.
Driver management & trip advances
Each driver carries a file — licence and validity, badge, assigned trips, and a running ledger. Bhatta, diesel advance, toll and loading cash given at the start of a trip post against that ledger, the driver acquits them on return with slips and balance, and month-end settlement is a number both sides already agree on, not an argument over a dog-eared diary. Trip-wise expense entry ties every advance back to the consignment that earned the freight.
E-way bill, ready at loading
Generate the e-way bill straight from the consignment — Part A from the invoice, Part B with the vehicle number — and get the EWB number and validity back without re-keying anything into the portal. Update the vehicle on trans-shipment or breakdown, extend validity on a delay, consolidate multiple EWBs for a single trip, and keep every bill linked to its LR, so an RTO or check-post query at the gate is a thirty-second answer.
Freight billing — GST, RCM & FCM
GTA billing the way the law actually works under SAC 9965. Choose forward charge (12% with ITC, or 5% without) or mark the consignment RCM — tax payable by recipient, and the consignment note prints the correct declaration. Generate the e-invoice on the IRP for B2B above threshold, get the IRN and signed QR back on the bill, and let GSTR-1 build itself from posted invoices instead of a spreadsheet at month-close. Exempt movements — agricultural produce, milk, and the like — are flagged so they never carry tax by mistake.
To-pay, paid & freight realisation
Every LR knows whether the freight is paid at booking, to-pay at delivery, or to be billed to a contract party, and the receivable tracks accordingly. To-pay collections at the destination branch reconcile against the LR, party-wise outstanding ages bill by bill, and the freight realisation report tells you exactly which trips are still waiting on cash. Online collection through Razorpay, PayU, or UPI posts the receipt instantly against the bill, so the booking and the bank match without a re-entry.
Proof of delivery (POD)
No POD, no payment — so Garuda treats the proof of delivery as the trigger it really is. Drivers upload the signed POD from the mobile app at the drop point with a photo and timestamp; the office sees pending, received, and submitted PODs at a glance. A bill moves to submitted to party only once the POD is in, shortage and damage remarks attach to the LR for claim handling, and the POD-ageing report stops bills going stale in a driver’s bag.
Vendor lorry hire & TDS
When the load goes on a market vehicle, raise a hire challan to the lorry owner or broker — hire freight, advance paid at loading, balance on POD, commission, and detention. The hire bill posts to the broker’s ledger with TDS under Section 194C handled where it applies (and the small-transporter PAN exemption respected), so what you owe the market and what the consignor owes you sit side by side on the very same trip, and the margin is visible before the truck reaches the gate.
Warehouse & godown
For part-load networks and 3PL contracts, run the godown as a real location — inward against LRs, bin and rack put-away, stock by consignee, and outward on a delivery run or onward trip. Bill storage, handling, hamali, and demurrage to the owner of the goods with the right SAC, track ageing of cargo lying undelivered, and keep a stock register that an audit or a claim can stand on. Branch-to-branch transfers move on a challan without losing the parent LR.
Fuel & maintenance log
Book diesel against a fuel card, a pump, or your own bunk, capture odometer and litres, and watch kmpl by vehicle and by route. Schedule services by distance or date, log tyres with retread history, batteries, spares, and workshop bills, and tie every rupee of running and maintenance cost back to the trip that earned the freight. The per-trip and per-truck P&L stops being a guess, and a thirsty vehicle shows up on a report long before it shows up in the bank balance.
Payroll & customer portal with shipment tracking
Pay drivers, cleaners, loaders, and office staff under their own structures — with EPF, ESI, and Professional Tax computed to current slabs and TDS on salary deducted under Section 192 — so payslips, Form 16, and the EPF ECR and ESI return files come out ready to upload, and salary posts straight to the GL alongside driver bhatta. On the other side of the same ledger, the customer portal lets a consignor book a load, watch the consignment move from booked to in-transit to delivered, pull the POD and GST invoice, and pay online — with SMS, email, and WhatsApp updates logged with delivery status at each milestone, so “where is my material” stops being a phone call and freight, hire, fuel, and payroll all reconcile to one set of accounts.
A short tour through
a transport desk on Garuda.
Product tour · placeholder footage
The fleet was never the hard part. Closing the trip — diesel, bhatta, broker hire, POD, and the GST bill all in one place — that is where the money was leaking.
LR that becomes the e-way bill, the trip sheet & the invoice
Ledgers in view — consignor receivable & market-lorry payable
GTA tax — 5% or 12%, FCM or RCM — printed right
Re-keying between booking, e-way bill & accounts
See your own loads
run through it in five minutes.
The live demo is a real transport tenant, pre-loaded with vehicles, routes, drivers, freight rates, and a few trips in flight. Click in, book a consignment, generate the e-way bill, print a freight bill, upload a POD — no sign-up. Then write to us and we’ll set it up around your routes, your rates, and your GSTINs.