Enquiry to settlement,
on one ledger.
Run the whole company — the first WhatsApp enquiry to the final balance receipt — on a single system where the quotation, the vendor purchase order, the advance, the run-sheet, and the GST invoice all hang off the same event. No more matching a client’s budget sheet against the decorator’s bill, or the crew roster against a stack of WhatsApp voice notes.
Built for wedding planners, corporate-event and MICE agencies, decorators and caterers, exhibition and conference organisers, and the production houses that run them.
If you quote a dozen enquiries a week, hold provisional dates against a venue, stitch together florists, caterers, sound, lighting, and transport from twenty different vendors, take advances and chase balances, deploy a crew on the day against a minute-by-minute run-sheet, and then raise a GST invoice that has to stand up to an audit — this is the system that holds all of it together. One event, every cost and every booking, one number everyone trusts.
The modules an Indian event house
actually runs on.
The event file & client
One file per event carries everything — the client and their billing party (often different, when a father pays for a daughter’s wedding or a company books for its own client), guest headcount, venue, date and muhurat, linked functions across a multi-day booking, and every document from the signed quote to the final invoice. Because the family or company is a single contact, repeat business, referrals, and a consolidated payment view all follow the relationship rather than scattering across files.
Enquiries & lead pipeline
Capture every walk-in, call, WhatsApp, Instagram DM, and website enquiry, then move it through qualified, site-visit, quoted, negotiation, and won/lost without re-keying. Tag the source so you know whether referrals or ads actually convert, assign each lead to a planner with follow-up reminders, and keep dropped enquiries in a nurture list instead of a lost notebook. The day an enquiry is won it becomes the event file — no second entry.
Venue management & availability
Keep a calendar of your own banquet halls, lawns, and farmhouses — or empanelled third-party venues — with capacity, AC/non-AC, parking, and per-slot rate cards for morning, evening, and full-day bookings. Hold a provisional date for a client without double-booking, see clashes the moment two enquiries want the same Saturday, and roll the confirmed venue charge straight onto the event budget. Licence and fire-safety NOC renewals are tracked so nothing lapses mid-season.
Vendor & supplier coordination
Maintain a rated directory of caterers, decorators, florists, sound and lighting, photographers, mehndi artists, transport, and security — with GSTIN, rate cards, and past-job history. Raise a purchase order against an event, lock the agreed price, and track vendor advances and balances separately from what the client owes you. When a vendor is unregistered the system flags reverse-charge (RCM), so the GST is self-paid correctly instead of being missed at filing.
Budgeting & quotations
Build a line-item quote — venue, catering per plate, decor, entertainment, photography, logistics — with your markup on each, and watch the client price and your internal cost sit side by side so margin is never a guess. Send a branded, versioned proposal the client can approve online, revise it as the brief changes without losing the trail, and convert the accepted version straight into the booking and the budget the day it is signed.
Bookings & contracts
Turn an accepted quote into a confirmed booking with a contract that spells out scope, payment milestones, cancellation and postponement terms, and force-majeure — generated from a template, serialised, and e-signed. The booking blocks the venue and key vendors, sets the advance and balance schedule, and puts the date on every planner’s calendar. Postponements (all too common) re-date the whole event in one move instead of unpicking a dozen separate diaries.
Logistics checklist & run-sheet
Build the minute-by-minute run-sheet for the event day — baraat at 7, stage handover at 6, sound check, food service, vendor load-in and load-out — with an owner and a status against every line. A master logistics checklist tracks inventory out and back (chairs, drapes, generators, walkie-talkies), so nothing is left at the venue and nothing is billed as lost that actually came home. The whole sheet lives on the crew’s phones, not on a printout that goes missing by noon.
Staffing & crew roster
Roster planners, supervisors, hostesses, bartenders, and labour against each event and shift, with call times, reporting venue, and role made clear on each person’s app. Track availability so the same crew isn’t double-booked across two Saturday weddings, log attendance on site, and feed daily-wage and freelance payouts straight into billing. Agency and contract-labour costs land on the event, giving you a true manpower cost per function rather than an end-of-month surprise.
Billing & advances with GST
Event-management service is taxable at 18% under SAC 998596, and the system bills it right — advance and milestone receipts with GST on each, a proper tax invoice on completion, and the correct place-of-supply when the event runs in another state. Collect advances and balances online via Razorpay/PayU or UPI with the receipt issued instantly, generate the IRN/e-invoice once you cross the turnover threshold, and raise an e-way-bill when you move decor and equipment across state lines.
Client communication
Reach every client through one channel that branches into SMS, email, and WhatsApp — quote-sent confirmations, advance reminders, balance-due alerts, and a final run-sheet share, all logged with delivery status against the event. Share a client portal where they approve the quote, see the payment schedule, sign off the run-sheet, and view the moodboard, so “this isn’t what we agreed” is settled by the record rather than an argument three days before the wedding.
Payouts, payroll & TDS
Pay permanent staff with EPF, ESI, and Professional Tax computed to current slabs and TDS on salary deducted under Section 192 — payslips and return files come out ready. Settle freelance photographers, anchors, and vendors with TDS deducted under 194C/194J where it applies, so the 26Q is clean at the quarter. Vendor advances, crew wages, and contractor payouts all post to the same ledger as client receipts, so cash position is one screen, not a reconciliation.
Inventory, post-event settlement & feedback
Track owned assets — mandap sets, drapes, lighting rigs, generators, crockery — with rental rates, condition, and a check-out/check-in log per event, plus reorder and repair flags so a torn drape or a dead battery is known before the next booking, not on site. When the event closes, the settlement screen lays the signed quote against actuals: every vendor bill, every crew payout, damages and overages, the client’s advance and balance — and resolves to a single profit-or-loss line per event, with the security deposit returned or adjusted. A post-event feedback form and rating then close the loop, scoring each vendor and feeding the next proposal, so the whole company runs — enquiry, booking, GST billing, payouts, and P&L — on one set of accounts.
A short tour through
an event house on Garuda.
Product tour · placeholder footage
One ledger means the planner, the accountant, and the client are all looking at the same number — on quote day, on advance day, on event day, and on settlement day.
Event file linking quote, vendors, crew & billing
GST on SAC 998596 billed right, RCM flagged
Profit per event — quote against actuals
Re-keying between enquiry, run-sheet & accounts
See an event running
in five minutes.
The live demo is a real event-house tenant, pre-loaded with enquiries, a venue calendar, vendor rate cards, a sample quotation, and an event-day run-sheet. Click in, win an enquiry, build a quote, take an advance, raise a GST invoice — no sign-up. Then write to us about your company.