Admissions, fees, and academics
on one ledger.
Run the whole institution — enquiry to alumni — on a single system where every fee receipt, concession, exam mark, transport charge, and staff salary posts to the same books. No more reconciling the admission register against the accountant’s Tally, or the gradebook against a stack of WhatsApp messages.
Built for K–12 schools, CBSE/ICSE/State-board campuses, pre-universities, degree and professional colleges, and the trusts that run them.
If you collect fees in instalments, juggle a dozen concession categories, issue receipts that have to stand up to an audit, run exams and print report cards every term, keep parents informed by SMS and app, and pay teaching and non-teaching staff under different rules — while still answering to a managing committee — this is the system that holds all of it together. One tenant, many sections, one set of numbers everyone trusts.
The modules an Indian campus
actually runs on.
Student records & family
One file per student carries the full profile — father, mother, and guardian details with occupation and contact, sibling linkage across classes, emergency contacts, blood group, and uploaded documents (Aadhaar, birth certificate, transfer certificate, previous marksheet, caste/income proof). Because brothers and sisters are linked, sibling concessions, a single parent login, and one consolidated fee view all follow automatically — no duplicate parent entries.
Admissions & enquiry pipeline
Capture every walk-in, call, and online enquiry, then move it through registration, entrance test, merit list, and confirmed admission without re-keying. Generate the admission number, assign class and section, and pull documents straight into the student file. Year-on-year roll-over promotes a whole batch in a click, and dropped enquiries stay in a follow-up list instead of a lost diary.
Fee structures & instalments
Define fee heads — tuition, admission, lab, library, exam, development — per class, per stream, per academic year. Break the annual fee into term or monthly instalments with due dates, set late-fee rules that auto-apply after the grace period, and let parents pay online via Razorpay/PayU or UPI with the receipt issued instantly. Defaulter lists and outstanding ageing are one report away.
Fee receipts & GST exemptions
Core education services up to higher-secondary are exempt under Notification 12/2017-CT(R), and the receipt format reflects that — no GST loaded on tuition. Taxable supplies that do attract GST (uniforms, branded stationery, a bus service bought from a third party) are billed separately with the correct HSN/SAC and rate, so an auditor sees a clean line between exempt fees and taxable sales. Receipts carry a continuous serial, cancellation trail, and reprint history.
Scholarships, concessions & RTE
Model every concession the trust offers — staff-ward, sibling, merit, sports, EWS, the RTE 25% quota, and management discretion — as a percentage or flat amount against specific fee heads. Each concession needs an approving authority and leaves an audit note, so the committee can see exactly who waived what and why. Net-payable updates automatically, and government scholarship and RTE reimbursements are tracked as receivables until the state credits them.
Attendance — student & staff (biometric)
Mark daily and period-wise student attendance from the class register or a tablet, and capture staff in/out from biometric or RFID devices that push straight into the system. Absentee alerts fire to parents the same morning by SMS or app push, and staff attendance feeds the payroll engine for loss-of-pay and leave deductions. Monthly working-day and percentage reports come out exam-ready, no manual tally.
Examinations, gradebook & report cards
Set up unit tests, terms, and board pattern exams; enter subject marks once and let the system compute totals, grades, CCE/CGPA, and rank. Print board-style report cards and progress reports with the institution’s own format, scholastic and co-scholastic grades, and teacher remarks. Results publish to the parent app the moment they are locked, and historical mark sheets stay attached to the student file for transfer certificates and verification.
Timetable, substitution & e-learning
Build class and teacher timetables that respect period loads and subject constraints, and fill an absent teacher’s periods with auto-suggested substitutions the staffroom can see by 8 a.m. The same timetable drives online classes, assignment posting, and submission tracking, so homework, study material, and worksheets reach students through the app rather than scattered WhatsApp groups.
Parent communication
Reach every parent through one channel that branches into SMS, email, and app push — circulars, holiday notices, fee reminders, absentee alerts, and exam results all logged with delivery status against the student record. Schedule parent–teacher meetings with slot booking, push the agenda and outcome to the app, and keep a complete history of what was sent to whom, so “we never got the message” stops being an argument.
Transport & routes
Map routes, stops, and vehicles; assign students to a stop and bill the slab-based transport fee straight onto their fee account. Track which bus serves which stretch, driver and attendant assignments, and fitness/insurance/permit renewal dates so nothing lapses. Fuel and maintenance bookings flow into the same ledger, giving you a true per-route cost rather than a guess.
Library, hostel & certificates
Catalogue the library by accession, issue and return against the student card, and auto-apply overdue fines to the fee account. Run hostel allotment by room and bed, bill mess and accommodation charges, and track in/out for warden registers. When a student leaves, generate the transfer certificate, bonafide, conduct, and character certificates from the same file — pre-filled, serialised, and signed off — instead of typing each one fresh.
Payroll, books & uniform inventory
Run separate salary structures for teaching, non-teaching, and contract staff, with EPF, ESI, and Professional Tax computed to current slabs and TDS on salary deducted under Section 192 — payslips, Form 16, and the EPF ECR and ESI return files come out ready to upload, and salary posts straight to the GL. On the same books, stock textbooks, notebooks, uniforms, and lab consumables with class-wise sets, sizes, and reorder levels. Sales to students raise a GST tax invoice with the right HSN — printed books are typically nil-rated, while uniforms and stationery carry their applicable slab, and an e-invoice/e-way-bill is generated when the threshold is crossed — so fees, payroll, and stock all reconcile to one set of accounts.
A short tour through
a campus on Garuda.
Product tour · placeholder footage
One ledger means the principal, the accountant, and the trustee are all looking at the same number — on admission day, on result day, on audit day, and every day in between.
Student file linking family, fees, exams & transport
Receipts serialised & audit-traceable
Exempt fees and taxable sales kept apart
Re-keying between admission, exams & accounts
See your fee structure
running in five minutes.
The live demo is a real campus tenant, pre-loaded with classes, fee heads, concessions, an exam schedule, and a transport route. Click in, collect a fee, print a receipt, post a circular to parents — no sign-up. Then write to us about your institution.